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In accordance with Policy 40.063 Flexible Work Schedule, Flexible Hours, and Flexplace for Administrators, Flexible Work Schedule, working remote requires several safeguards to help protect University information. Below is a checklist designed to help you get started in a remote working environment.

Secure Your Computer, Smartphone, and More

• Set a PIN, passcode, or biometric for access to your devices.
• Secure your OHIO account by enabling Multi-Factor Authentication for all eligible services and practice good password hygiene.
• Keep your software up to date.
• If you are using a personal device, be sure to secure your personal computer.
• If utilizing a smartphone, refer to Smartphone Security.
• For more ideas, check out Secure Computing.

Secure Your Connections

• Determine what resources you need that require VPN access, then set up your connection to the OHIO Campus VPN.
• Set a unique password for your home WiFi network.
• On the web, look for HTTPS at the beginning of the URL. It means the connection is encrypted.
• For more information, check out Securing Home Network.

Secure Your Videoconferencing

• Choose settings that respect privacy and prevent unwanted guests when you set up videoconferencing, meetings, or events.
• Verify participants on conference calls and virtual meetings.
• Check out Securing Virtual Meetings for more information.

Beware of Phishing, Scams, and Fraud

• Check the URL before you click links in emails:
  • On a computer, hover over the link with your mouse
  • On a smartphone or tablet, press the link and hold down.
• Do not open unsolicited or unexpected shared documents and email attachments.
• Be aware of unexpected messages that convey urgency. These are common signs of phishing emails.
• Watch for coronavirus scams.
• Check out the Phish Bowl to see the latest, high-impact phishing messages being sent to the University community.

Protect Sensitive Data

• Store sensitive OHIO data only in approved storage locations. Check the Sensitive Data Storage Guide.
• Be sure to provision and de-provision access accordingly within One Drive, SharePoint, and Teams.

International and Travel Considerations

• Connecting from abroad? Be aware that some OHIO resources are not available outside the US. Check with your supervisor before working remote internationally.
• For additional recommendations, check out IT Security While Traveling.

Be Aware of Your Surroundings

• Cover your computer's webcam when not needed.
• Lock your screen or close your laptop when you are away from it.
• Use headphones and be aware of the information you are discussing when taking video or phone calls in shared spaces.
• Protect sensitive paper documents from individuals you are sharing your workspace with. For more information, check out Physical Security.

Secure Workspaces