Guide to Terminations, Resignations, and Retirements

Termination and End Date Reference Guide

This guide provides information regarding when employment records are terminated by UHR in Oracle.

**FACULTY**
Tenure Track	No Mass Termination Schedule
Clinical and Instructional	No Mass Termination Schedule
Instructor (semester appointment)	Termination Schedule: 24 month lookback period from last paycheck
Visiting	No Mass Termination Schedule

**STAFF: TEMPORARY**
FT	ESC reaches out to the department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
PT	ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)

**STAFF: TERM**
FT	ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
PT	ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)

**STAFF: INTERMITTENT**
Term	ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Temp	ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Regular	no Mass Termination Schedule

**STAFF: REGULAR**
FT	No Mass Termination Schedule
PT	No Mass Termination Schedule

**STUDENTS**
Hourly Students	Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay.
RA/GA/TA	Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay.

**PROGRAM EMPLOYEES**
Program Employees	Termination Schedule: 24 month lookback period from last paycheck.

ALL FACULTY AND STAFF

Resignation and Retirement: Departments forward written resignation or retirement notice to HR Liaison.

Termination of Causes; Non-Renewals; Position Abolishments: require advance approvals. Please contact your HR Liaison before proceeding.

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